Here are our Terms and Conditions
Terms and Conditions
Our Accountant Limited
In these Terms of Trade we have used “we”, “us”, and “our” to refer to Our Accountant Limited and “you” to refer to our Client. By ordering Work from us, you agree to these Terms of Trade to the exclusion of your terms (if any).
1.1 Unless we have agreed in writing to be bound by a set price for the Work, you shall pay to us our actual cost of completing the Work (“the Actual Cost”) which will be calculated by totalling the following:
(a) the number of hours of service multiplied by the hourly rates for the personnel involved on the date which the Work is undertaken or if the supply occurs over more than one day, the relevant hourly rates on the last day on which services are rendered;
(b) any disbursements (including without limitation delivery costs) incurred by us on your behalf;
(c) the cost of any Goods supplied by us as part of the Work.
1.2 The Actual Cost and all prices are plus GST and other taxes which are payable by you in New Zealand dollars.
1.3 Disbursements incurred by us on your behalf may include a reasonable mark-up by us.
1.4 In the event these Terms of Trade are terminated in accordance with clause 7 or by you under clause 15 prior to completion of the Work, you must immediately pay us the Actual Cost at the termination date.
2. TERMS OF PAYMENT
2.1 We may require you to pay a deposit, being an advanced payment for the Work, before we commence the Work.
2.2 Payment for the Work (and any associated expenses and disbursements) is due on the 20th day of the month following the date of our invoice except where we have agreed in writing that other terms shall apply (“the Due Date”).
2.3 If you do not make payment on the Due Date, you are in default and must pay default interest at the rate of 14% per annum, which shall accrue on a daily basis on the total amount outstanding from the Due Date to the date of payment in full.
2.4 Notwithstanding clause 2.3, if payment is outstanding for 7 days from the Due Date, we may suspend performing the Work on credit until the date of payment in full (subject always to clause 2.5). You must pay in cash for any Work done by us until payment is made in full (together with any accrued interest).
2.5 We may notify you at any time that we have ceased to carry out the Work on credit. This cessation does not relieve you for amounts owing up to the date on which the contract is terminated.
2.6 Payment of all money shall be without set-off or deduction of any kind.
2.7 We will apportion payments to outstanding accounts as we think fit.
3. PERFORMANCE OF WORK
3.1 We will:
(a) perform the Work with reasonable skill, care and diligence in a professional manner;
(b) endeavour to ensure that the Work is performed in accordance with any time frames agreed in writing with you;
(c) liaise with you during the course of performing the Work in accordance with your reasonable requirements.
3.2 You will give reasonable assistance to enable us to perform the Work by:
(a) giving clear instructions;
(b) promptly providing any information or content required from you for us to complete the Work;
(c) ensuring that the Work and products derived from the Work are fit for the purpose you intend to use them for and meet any appropriate statutory, regulatory, governmental and industry and environmental controls, standards or practices.
3.3 If we have given you a time frame for completion of the Work, unless agreed in writing to the contrary such time frame is approximate only and is not deemed to be of the essence of the contract.
3.4 We will not necessarily establish or maintain independence. It is not a professional requirement to be independent before carrying out the Work however any relationships will be described in our reports to you.
4.1 The Consumer Guarantees Act 1993, the Fair Trading Act 1986, and other statutes may impose warranties, conditions or obligations upon us which cannot by law (or which can only to a limited extent by law) be excluded. We exclude all such imposed warranties, conditions or obligations to the extent permitted by law and exclude any warranty, condition or obligation imposed or implied under common law, equity or otherwise.
4.2 Where you acquire goods and/or services from us for the purposes of a business:
(a) the parties acknowledge and agree that:
(i) you are acquiring the goods and/or services covered by these Terms for the purposes of a business in terms of sections 2 and 43(2) of the Consumer Guarantees Act 1993;
(ii) the goods and/or services are both supplied and acquired in trade from the purposes of the Fair Trading Act 1986 and the parties agree to contract out of sections 9 (Misleading and deceptive conduct generally), 12A (Unsubstantiated representations), and 13 (False or misleading representations); and
(b) you agree that all warranties, conditions, and other terms implied by the Consumer Guarantees Act 1993 or sections 9, 12A, and 13 of the Fair Trading Act 1986 are excluded from these Terms to the fullest extent permitted by law and the parties further acknowledge and agree that it is fair and reasonable that the parties are bound by this clause.
5. LIMITATION OF LIABILITY
5.1 The guarantees contained in the Consumer Guarantees Act 1993 are excluded where you acquire Work and/or Goods from us for the purposes of a business in terms of sections 2 and 43 of that Act.
5.2 Except to the extent that the law prevents us from excluding liability and as expressly provided for in clause 5.4, we shall not be liable for any loss or damage or liability of any kind whatsoever (including consequential loss or lost profit or business) whether suffered or incurred by you or another person and whether in contract, or tort (including in negligence), or otherwise and whether such loss or damage arises directly or indirectly from Work or Goods provided by us to you.
5.3 You shall indemnify us against all claims and loss of any kind whatsoever however caused or arising which is brought by any person in connection with any matter, act, omission, or error by us, our agents or employees in connection with the Work.
5.4 To the extent that we are liable for any reason for any loss suffered or liability incurred by you arising from any breach of these Terms of Trade or for any other reason, such liability is limited to the amount of the Actual Cost. If you make a claim in writing to us in relation to the services provided under the Work, we may, in our discretion, re-perform the services, or refund the amount of services to you, provided that:
(a) you must supply the date and number of any invoice relating to the Work; and
(b) we must have a reasonable opportunity to inspect the Work.
5.5 Under no circumstances will we be liable and negligent for any other reason to anyone other than you as described at the head of our engagement letter.
5.6 All advice provided by us to you should be obtained in writing. No responsibility is accepted for any verbal representation or advice. If you intend to rely on verbal advice you should obtain written confirmation from us.
6. INTELLECTUAL PROPERTY
6.1 In respect of Intellectual Property used in or arising from the performance of the Work:
(a) all pre-existing Intellectual Property the subject of an Intellectual Property right resides with the owner as at the date of these Terms of Trade (whether you or us);
(b) any new Intellectual Property will be dealt with in accordance with clause 8.
6.2 If any Work is to be undertaken based on your designs, you warrant that the undertaking of the Work by us will not infringe any third party’s Intellectual Property rights and you indemnify us against any loss, liability, costs and expenses in the event of any claim being made that the Work infringes any patent, copyright or other rights of any other person.
7.1 If any of the following events occur:
(a) You fail to pay any money owing on the Due Date;
(b) We believe you have committed or will commit and act of bankruptcy, have had or are about to have a receiver or liquidator appointed, or are declared insolvent;
(c) You are otherwise in breach of your obligations under these Terms of Trade;
In addition to any remedies we may have at law, we may do one or more of the following:
(a) suspend the Work in accordance with clause 2.4;
(b) charge default interest in accordance with clause 2.3;
(c) immediately terminate these Terms of Trade by notice in writing to you.
8. INTELLECTUAL PROPERTY OWNERSHIP
8.1 Subject to clauses 6.1(a) and 8.4 we are and will remain the exclusive owner everywhere in the world of all Intellectual Property rights and interests (including copyright and all other statutory and common law rights and interests) in the Work, and any other work performed by us for you, as first owner of those Intellectual Property rights and interests.
8.2 We shall retain exclusive worldwide ownership at all times of our artistic styles, methods of working, techniques, ideas, skills and know-how.
8.3 You must not attribute the Work to anyone other than us or remove any of our trade marks, signatures, logos or similar from our Work.
8.4 Upon payment of all amounts owing to us in accordance with these Terms of Trade, we assign to you the copyright in the final form of any Work which we have specifically created for you for the countries and for the purposes as specified in the description of the Work, or if not specified, for the countries and for the purposes which would be reasonably expected in light of the nature of your request for the Work.
9. PRIVACY OF INFORMATION
9.1 You authorise us:
(a) to collect, retain and use information about you from any person for the purpose of assessing your creditworthiness;
(b) to disclose information about you:
(i) to any person who guarantees, or who provides insurance, or who provides any other credit support, in relation to your obligations to us;
(ii) to such persons as may be necessary or desirable to enable us to exercise any power or enforce or attempt to enforce any of our rights, remedies and powers under these Terms of Trade.
9.2 You agree that Chartered Accountants Australia and New Zealand may have access to the records and information we hold that support our working papers. This is an essential part of the Institutes quality assurance function. The likelihood that any particular engagement is selected is very small. All CAANZ employees and contractors are required to maintain the strictest confidentiality.
10.1 Any notice may be given by phone, in person, posted, or sent by fax or email to you (or where you are a company, to any of your directors).
11.1 We shall be entitled at any time by notice in writing to you to vary any provision of these Terms of Trade and you shall be bound by such variation.
12.1 You shall at all times treat as confidential all non-public information and material received from us and shall not publish, release, or disclose the same without our prior written consent. For clarity, confidential information includes any new Intellectual Property and prices.
13.1 You must pay our costs (including legal costs, as between solicitor and client) of and incidental to the enforcement or attempted enforcement of our rights, remedies and powers under these Terms of Trade.
14. CREDIT INFORMATION
14.1 You consent to us and any financier or credit-rating agency making enquiries of and obtaining any information about your financial standing and creditworthiness.
15.1 Either party may terminate these Terms of Trade by giving one month’s written notice to the other party.
16.1 These Terms of Trade are governed by and construed in accordance with the current laws of New Zealand and the parties agree subject to clause 18 to submit to the non-exclusive jurisdiction of the Courts of New Zealand for any disputes or proceedings arising out of or in connection with these Terms of Trade.
17.1 You must not subcontract or assign any of your rights, powers or obligations under these Terms of Trade.
18.1 Any claim or dispute arising under these Terms of Trade shall be determined by arbitration under the Arbitration Act 1996 if the parties are unable to resolve such dispute themselves within one (1) month of the dispute arising. However, nothing in this clause prevents either party from taking immediate steps to seek any equitable relief before the New Zealand Courts.
19. FORCE MAJEURE
19.1 We shall not be liable for delay or failure to perform the Work if the cause of delay or failure is beyond our control.
20.1 The provisions of clauses 2, 4, 5, 6, 8, 10, 13, 13, 16, 18, and 21 of these Terms of Trade and any other provision which by its nature is intended to survive the termination or expiration of these Terms of Trade will survive the termination or expiration of these Terms of Trade or completion of the Work.
21.1 In these Terms of Trade:
“Goods” shall have the meaning given to it in the Personal Property Securities Act 1999.
“Intellectual Property” includes all intellectual property rights (including without limitation copyright, patent and design rights, drawings, documents, data, ideas, procedures and calculations).
“Work” means our performance of services for you, and the production or supply of any Goods by us as part of or related to such services.
21.2 The rule of construction known as the contra proferentem rule does not apply to these Terms of Trade.
21.3 Words importing the singular include the plural and vice versa.
21.4 Headings are for convenience only and do not form part of, or affect the interpretation of, these Terms of Trade.
21.5 References to a party include that party’s successors, personal representatives, executors, administrators and permitted assigns.
21.6 References to a statute include references to:
(a) regulations, orders, rules or notices made pursuant to that statute;
(b) all amendments to that statute and those regulations, orders, rules or notices, whether by subsequent statute or otherwise; and
(c) any statute passed in substitution of that statute.
21.7 References to “us” include our employees, contractors and agents.